Vacation Rental Agreement
Please read carefully, sign, and return the vacation rental agreement prior to check-in. The agreement is outlined below.
This Vacation Rental Agreement (“Agreement”) is between 30a Seascapes, LLC (“Agent”) and the undersigned guest for rental of the property set forth below (the “Property”) for the dates of stay indicated below. The undersigned guest, together with all other occupants of the Property during the stay are hereinafter jointly and severally referred to as “Guest”.
Reservations must be made and confirmed by an adult over the age of 18. This policy includes reservations made by parents who do not check-in and/or who leave overnight during confirmed rental period. Violators will be evicted, and all rental payments will be forfeited. Guest shall not sublet, assign, or transfer this Agreement or allow any unauthorized occupants. Any violation allows immediate termination without refund.
The Guest acknowledges and understands that check-out time is no later than 10:00 AM CST and check-in time is no earlier than 4:00 PM CST. Early check in/late check out is approved with the fee.
Property is non-smoking. If Guest smokes/vapes in the Property, Guest will be charged additional $500.
The possession, use, consumption, distribution, cultivation, storage, or manufacture of any illegal drugs or federally controlled substances is strictly prohibited on the Property at any time. This includes, but is not limited to, recreational marijuana/cannabis in any form (e.g., smoking, vaping, edibles), regardless of whether such use might be permitted under certain state laws elsewhere. This prohibition applies to Guest, all occupants, visitors, and any person on or near the Property. Any violation of this provision will be considered a material breach of this Agreement and will result in immediate termination of the rental and eviction from the Property without any refund of rental payments and liability for additional charges for damages incurred. All such decisions shall be in Agent’s sole discretion. Guest shall indemnify and hold Company harmless from any claims, damages, or liabilities arising from violation of this clause.
Each Property has starter toiletries provided. Guest is responsible for extra items that are not provided in the Property (i.e. extra towels, toiletries, paper products, including trash can liners etc.).
Please bring your own beach towels unless otherwise stated in Welcome letter. Towels and linens may not be taken from the Property.
The Property shall not be used for parties/weddings nor be used for social gatherings that exceed maximum occupancy of the Property, nor shall the Property be used in any manner that disturbs or offends neighboring properties. Violation of this is subject to immediate eviction from the Property without any refund of rental payments and liability for additional charges for damages incurred. All such decisions shall be in Agent’s sole discretion.
If Guest (A) fails to strictly abide by the laws of the United States, the state of Florida, local laws and/or neighborhood rules and regulations, or otherwise fails to strictly abide by the terms of this Rental Agreement, (B) causes damage to the Property or any surrounding area, or (C) engages in any other act(s) which interfere with others’ rights to quiet enjoyment of their properties, Guest shall be subject to immediate eviction from the Property without any refund of rental payments and liability for additional charges for damages incurred. All such decisions shall be in Agent’s sole discretion.
Guest shall make the Property available to Agent during his or her stay for the purpose of making repairs or for other scheduled purposes within necessary reason. Agent may enter the Property in cases of true emergencies (i.e. fire, flood, etc), without notice to Guest.
The Guest acknowledges that the use of the Property, including all amenities (such as pool, hot tub, grill, stairs, etc.) and any provided recreational items (such as bikes, golf carts, or similar equipment), involves inherent risks. The Guest voluntarily assumes full responsibility for all risks of loss, damage, accident, illness, injury, or death to themselves, any accompanying persons, or any third parties, as well as loss of or damage to personal property, arising from or related to the use of the Property or such items.
The Guest further acknowledges and agrees that the Agent and the owner of the Property (collectively, together with their respective members, managers, officers, employees, subcontractors, agents, and representatives, the “30a Seascapes Parties”) shall not be held liable for any such loss, damage, injury, claim, illness, infection, or death, nor for any inconvenience, loss, damage, injury, or claim resulting from but not limited to Temporary interruptions or defects in the supply of water, gas, electricity, internet, cable service, plumbing, or similar utilities; Changes to the rental assignment; Errors or inaccuracies on the website or in booking materials; Weather conditions, natural disasters, acts of God, or other events beyond the reasonable control of the 30a Seascapes Parties.
In addition to any other releases provided in this Rental Agreement, the Guest—on behalf of themselves, their heirs, assigns, executors, and administrators, and on behalf of each occupant of the Property and such occupants’ heirs, assigns, executors, and administrators (collectively, the “Guest Releasing Parties”)—hereby fully releases, discharges, and agrees not to sue the 30a Seascapes Parties from any and all liabilities, claims, demands, damages, costs (including reasonable attorneys’ fees), or causes of action that any Guest Releasing Party has or may have in the future arising out of or in connection with the occupancy of the Property or the use of any item provided during the stay (including recreational items).
The Guest further agrees to indemnify, defend, and hold harmless the 30a Seascapes Parties from and against any such claims, damages, losses, or expenses brought by or on behalf of any Guest Releasing Party or third party.
By entering into this Rental Agreement, the Guest acknowledges and intends that this release and indemnity shall be effective to the fullest extent permitted by the laws of the State of Florida.
The Guest shall promptly notify the Agent of any issues or safety concerns arising in the property. Upon notification, the Agent will promptly investigate and, if the concerns are validated, take appropriate action to resolve them. This may include repairing the issue, relocating the Guest to a comparable alternative property, or issuing a refund as follows:
A full refund of the rental amount if the issue is reported immediately upon check-in and renders the property unfit for stay; or
A partial refund (pro-rated for the remaining period) if the issue arises during the stay and cannot be promptly resolved.
The Guest is responsible for inspecting the property upon arrival and familiarizing themselves with the proper use and operation of all fixtures, appliances, and amenities before using them. Failure to do so is the responsibility of the Guest, and not the Agent.
Pets (Non-Service Animals): Pets are not permitted on the Property without prior written approval from the Agent. Unauthorized pets will result in immediate eviction, forfeiture of all rental payments, and charges including a $500 pet fee plus any additional cleaning or damage costs.
If pets are approved outside of normal circumstances, a non refundable pet fee may be required of a reasonable amount based on the number of pets as well as the size of the property for cleaning.
Pets are strictly prohibited on furniture, beds, or other upholstered surfaces at any time. Evidence of pets on furniture (e.g., hair, odors, or damage) will incur additional cleaning or repair fees.
Guest is fully responsible for any damage caused by their pets and agree to reimburse the Agent promptly for repair or replacement costs. Pets must not create excessive noise that disturbs neighbors or other guests. Pets must not be left unattended for extended periods, either indoors or on balconies/patios. Guest must immediately clean up after their pets (both indoors and outdoors) and properly dispose of waste.
Guest is solely responsible for supervising and controlling their pets at all times while on the Property. Guest agrees to indemnify, hold harmless, and defend the Agent (including its members, managers, officers, employees, subcontractors, agents, and representatives) and the Property owner (collectively, the "30a Seascapes Parties") from any claims, liabilities, damages, injuries, or losses arising from the presence of a pet on the Property.
Service Animals: The Agent is committed to providing reasonable accommodations for Guests with disabilities who require a service animal, as defined under Florida law, the Fair Housing Amendments Act of 1988, Section 504 of the Rehabilitation Act of 1973, and Title II of the Americans with Disabilities Act. Service animals are not considered pets and are permitted without prior approval, pet fees, or deposits. However, Guests remain responsible for any damage caused by the service animal and for ensuring it is under control and housebroken. Guest agrees to indemnify, hold harmless, and defend the Agent (including its members, managers, officers, employees, subcontractors, agents, and representatives) and the Property owner (collectively, the "30a Seascapes Parties") from any claims, liabilities, damages, injuries, or losses arising from the presence of a Service animal on the Property. Emotional Support Animals are not permitted unless explicitly approved. They are not classified as service animals under the ADA in this manner and therefore are not subject to the same obligations in a short-term rental property.
DO NOT FLUSH anything other than toilet paper. No feminine products should be flushed at any time. If it is found that feminine products have been flushed and clog the septic system, you will be charged for damages.
Guest shall leave the Property in a clean, presentable and undamaged condition. If there are any missing items or damaged items found during the inspection after Guest checks out of the Property, Guest agrees to reimburse Agent for the cost to repair or replace missing or damaged items or for additional cleaning fees. All damages must be reported to Agent when they occur. Failure to disclose pre-existing damages within 24 hours of checking into the property is the fault of the Guest, and any discovered damages after checkout are the Guest’s responsibility. Additionally, any damage reported as pre-existing is subject to validation against pictures submitted by our cleaners at the most recent clean.
Storms: If there is a storm or hurricane, no refunds will be given unless the state or local authorities order mandatory evacuations in a "Tropical Storm/Hurricane Warning area" that includes the Property. If a mandatory evacuation is ordered, we will refund:
Any unused portion of rent from a Guest currently at the Property;
Any unused portion of rent from a Guest that is scheduled to arrive, and wants to shorten the stay, to come in after the Hurricane Warning is lifted; and
Any advance rents collected or deposited for a reservation that is scheduled to arrive during the "Hurricane Warning" period.
Company may use security cameras in common/exterior areas for safety. Guest consents to reasonable monitoring. No interior bedroom/bathroom cameras.
Due to Florida's hot and humid climate, the thermostat must not be set below 70°F while the air conditioning is in use. Setting the temperature lower may cause the HVAC system's evaporator coils to freeze, leading to malfunction, reduced cooling, or complete system failure.
Guests are responsible for keeping all doors, windows, and sliders closed while the air conditioning is running to prevent excess humidity and strain on the system. Any service calls, repairs, or replacement costs resulting from violation of this policy (including frozen coils due to low thermostat settings or open doors/windows) will be fined directly to the guest.
If personal items are left behind and retrieved by Agent, Agent will return at Guest’s expense. If items are found and are not claimed within 30 days, they will be discarded.Agent is not responsible for lost or left behind items, but only as a courtesy to Guest will make an effort to retrieve and return said items.
The Florida Fire Code: NFPA 1:10.11.7 states for other than one- and two-family dwellings, no hibachi, gas-fired grill, charcoal grill, or other similar devices used for cooking, heating, or any other purpose, shall be used or kindled on any balcony or under any overhanging portion or within 10 ft. (3m) of any structure.
Agent reserves the right to change Guest’s selected property at any time if the selected property becomes unavailable for Guest’s stay due to necessary repairs, removal of the property from the rental program, other changes or decisions of the owner or any emergency conditions. Should this occur to a confirmed reservation, Agent will make reasonable efforts to move Guest to an available comparable or upgraded property, with such alternative property being within Agent’s discretion, or at Guest’s election, cancel the reservation and refund any amounts Guest has paid towards the reservation. Guest understands and agrees that Guest’s remedy in such a situation is limited to similar accommodations or a full refund and that neither Agent nor owner is responsible for any direct or indirect costs, expenses, fees or consequential damages resulting from the unavailability of a specific property.
The Property is individually owned and furnished to the owner’s taste. Inventories and furnishings are subject to change without notice. Agent does not give refunds or rate adjustments if the Property does not meet Guest’s preferences or expectations, unless the changes directly impact the number of guests that the property accommodates.
Parking. No boats, RV, trailers, jet skis or other recreational vehicles are allowed at the Property. If this policy is violated, you will be charged $500 and the above stated vehicle will be towed.
Please make sure to remove any and all items from the beach each evening. Leaving things on the beach disturbs the nesting Sea Turtles in our area. Also, please fill in any holes you dig on the beach as these are detrimental to the Sea Turtles nesting and hatching. It is unlawful to walk on any sand dunes or pick sea oats.
This Rental Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Florida, without regard to its conflict of laws principles. Any disputes, claims, or litigation arising out of or relating to this Agreement, the rental, or the Property shall be brought exclusively in the state courts located in FL County where property is located. The Guest hereby consents to personal jurisdiction and venue in such courts and waives any objection based on Forum Non Conveniens or similar grounds. In the event of any legal action or proceeding brought by the Agent, Property owner, or 30a Seascapes Parties to enforce this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, court costs, and other expenses incurred.
By executing this Rental Agreement, the Guest (as the primary/responsible renter) acknowledges and agrees that they:
Have carefully read, reviewed, and fully understand all terms and conditions of this Rental Agreement;
Agree to comply, and to ensure that all occupants, guests, and invitees comply, with all terms, rules, and policies herein;
Will inform all occupants, guests, and invitees of the key house rules (including but not limited to maximum occupancy, noise restrictions, parking, pet policies, and trash procedures); and
Are fully responsible and liable for the acts, omissions, conduct, damages, or violations caused by any occupants, guests, or invitees during the rental period.
The rental agreement must be signed to confirm reservation.
Thank you for choosing a 30A Seascapes property. We will be sending you more information regarding the property as we near your stay. Please do not hesitate to call us if you have any questions. |
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